Top 10 Digital Labor Law Posters [Features You Need To Look For]
Navigating the right digital labor law poster solution can be tricky, especially when what's on offer doesn't match your company's needs. In cases where our product might not be the perfect fit, or if the reverse is true, it's important to know where else you can turn. This is why we've extensively researched to compile a list of top digital labor law poster solutions. We aim to guide those we can't directly serve towards other viable options that could be a better fit.
Which Features Do You Need?
Digital compliance tools can vary in pricing structure, features, and what needs they can meet, making direct comparisons difficult—what works for one company's structure might not work for another. From real-time updates and multilingual support to integration capabilities with existing HR systems, these features go beyond basic compliance to enhance usability and accessibility.
Our goal is to ensure that every business, regardless of how or where it operates, can find a labor law poster solution that fits its needs. Whether you're fully remote, operating on a hybrid model, or just looking for a more efficient way to manage compliance across multiple locations, understanding these key features will help you make an informed decision.
Why Digital Labor Law Posters?
Digital labor law posters are the modern solution to the State & Federal requirements to inform employees of their rights. Employers are obligated to display physical posters in a place where they are easily seen by all employees. However, with more and more remote and hybrid workers, digital labor law posters have become a vital tool. They are typically accessible via a company’s intranet, website, or a specialized app, allowing employees to access crucial compliance information no matter where they are.
Digital posters offer enhanced features that paper posters cannot provide. For instance, they can be updated instantaneously as laws change, reducing the risk of non-compliance due to outdated information. Additionally, digital solutions often include features such as read receipts, language translations, and the ability to include interactive content that can further engage and educate employees about their rights and responsibilities.
While digital labor law posters provide many benefits, there are situations where traditional paper posters are still necessary. Some jurisdictions specifically require the physical display of certain information in the workplace to ensure all employees can see these important notices. Traditional posters also eliminate the need for digital literacy among employees, making it straightforward for everyone to stay informed about their rights without any barriers.
Top Digital Poster Solutions
Each digital service offers unique features and pricing models. It's challenging to rank them, so they are presented here without any specific order. Note the pricing and features to decide which service best suits your company's needs.
Posterguard
Pricing Model: Set price per employee.
Spanish: Separate charge
Features:
Email delivery of labor posters
Federal, state, county, and city updates
Online viewing for remote workers
Automatic update notifications
Receipt acknowledgement tracking
Compliance guarantee coverage
Poster Guard is an excellent choice for businesses with one or two remote workers, providing consistent updates on labor law changes. It uniquely offers not only federal and state postings but also county and city-level postings. Additional services include an intranet poster license and an online applicant posting service, available for an extra fee.
State and Federal Poster
Pricing Model: Set price per State, Updates are a separate charge
Spanish: Separate charge
Features:
Email delivery of labor posters
State & Federal Included
Shareable PDF
This company could be a good choice if you have multiple employees working remotely in different states, as their product is a shareable PDF.
All-in-One Posters
Pricing Model: Per state
Spanish: Separate charge
Additional Add-Ons:
Features:
State & Federal Included
Federal Contractor & Defense Contractor Posters
Separate Posters
PDF Locked for Size Compliance
Link available for 30 days
The posters are currently on the more affordable side, making them a suitable option for companies with remote workers in just a couple of states. This pricing structure can help manage costs while ensuring compliance across different locations.
Poster Elite
Pricing Model: $10/Month for up to 5 Employees. $1 per employee/month for additional PLatform
Spanish: Included
Features:
30 Day Free Trial
Cancel Anytime
Online Platform
Notification of New Changes
Federal, State, County & City
Certificate of Acknowledgement Feature
$25,000 We-Pay-The-Fine
Poster Elite could be a strong choice for your company if you have remote employees across multiple states, as it charges per employee rather than by state. This option is particularly advantageous for mid-sized companies that operate nationwide. The service is billed monthly but can be canceled at any time, providing flexibility. All employees will have access to the online platform that hosts the posters, and they will receive a certificate of acknowledgment after viewing the posters, which adds an extra layer of engagement assurance.
Compliance Assistance
Pricing Model: Per state Per Employee
Spanish: Possibly Included
Features:
Includes Federal & State
1 PDF Containing All Posters
Includes 1 Year Cover Plan
While it's not explicitly stated, Spanish may be included in Compliance Assistance's offerings for each state. This service is a viable option if you have just one remote employee, as they charge per employee and per state. Additionally, they offer a Year Cover Plan, which provides updates to the posters throughout the year, adding value to their service.
JJ Keller
Pricing Model: Yearly Charge Per State Platform
Spanish: Separate Charge
Features:
Federal, state, local, and wage order posters for all 50 states, the District of Columbia, and Puerto Rico
Downloadable PDF Posters
Automatic Poster Updates
Notification of Updates
Post a link to the required posters
Track which employees have seen the posters
JJ Keller & Associates serves over 500,000 customers, including 90% of the Fortune 1000® companies, helping them increase safety awareness, reduce risk, follow best practices, improve safety training, and stay current with changing regulations. They are a good option if you need assurance your posters are 100% up-to-date. Their inclusion of local posters and ability to track which employees have seen their posters adds to the assurance of compliance.
Labor Law Center
Pricing Model: Per state Per Year
Spanish: Separate Charge
Features:
Includes Federal & State
Updates for 12 Months
Guaranteed Compliance up to $25,000 per Year
Downloadable PDF
Labor Law Center offers a simpler solution compared to others on this list, making it a good choice if you're seeking a straightforward, one-and-done approach without the extra bells and whistles of more complex digital solutions..
Poster Compliance
Pricing Model: Per State Per Year (Higher Price) Platform
Spanish: Separate Charge
Additional Add-Ons:
Expand User Seats
SSO Log-Ins & More
Features:
Federal, State & City Posters
Easy Access to Labor Law Notices
Automatic Updates
Timely Notifications
$41,000 Compliance Warranty
User Engagement Monitoring
Poster Compliance Center might be the priciest option on this list, but it offers several valuable features, including a platform to monitor user engagement, view poster updates, and access your posters at any time. However, pricing is per state, Spanish is not included, and the initial purchase doesn't clearly state how many user seats it covers. This service could be a strong choice if you need a robust platform and have remote employees within the same state.
SHRM
Pricing Model: One price for all posters 1, 3 year options
Spanish: Included
Features:
Federal, State & Local Posters
All States included
All Spanish Included
Download PDF Posters
Automatic Updates
Federal Contractor Posters
SHRM is the most expensive up-front option we've recommended, but it may be suitable if you have many employees across multiple states who speak both English and Spanish. They offer a three-year plan that can save you additional money. While they don't provide many extra features, if you're primarily looking for comprehensive poster coverage, SHRM has everything you need.
The ePoster Solution
These companies are all excellent recommendations we suggest when ePoster isn’t the perfect match for a business or vice versa. Over the years, ePoster has catered to those specifically wanting to evolve in the digital HR space. By providing tools that support both remote and onsite work environments, ePoster has helped transform traditional HR practices into modern, digital solutions.
ePoster
Pricing Model: Multiple Tiers based on number of states
Spanish: Included
Features:
Federal & State Posters
Intranet Widget Integration
Email Send Out & Sign Off System
Master Records of Acknowledgement
Breakroom Digital Posters (Coming Soon)
Automatic Updates
Notification When There Are New Updates
PDF Poster Download
Fillable Posters Within Platform
Custom Poster Uploads
Link to Send to Employees
ePoster may be the ideal solution for your business if you have remote workers across multiple states. With features like intranet widget integration, email sign-offs, and a master record of signatures-ePoster makes it easy to manage and track acknowledgment.
The upcoming addition of Break room Digital Posters will better support companies within physical workplace settings. If you're looking for a comprehensive digital labor law poster solution, ePoster could be exactly what you need.